Digital check-in for hotels
Automated, efficient and personalised
HiJiffy’s hotel virtual concierge is available 24/7 from the pre-stay stage until the guests’ departure. Engage with your guests before their arrival, provide online check-in and check-out services and offer in-stay upselling opportunities to personalise their trip.
Boost guest satisfaction with
digital check-in for hotels
Contactless, quick check-in
The AI-powered solution reaches out to your guests throughout the entire guest journey. Contact them via WhatsApp, SMS, or email to ensure you are ahead of their needs.
Send express check-in forms to reduce queueing time at the reception thanks to integrations with a range of property management systems in hospitality.
Automated welcome messages
As soon as your guests check in to your hotel, send an automated, personalised message to elevate their experience from the very first moments. Surprise and delight.
Establish a channel for any questions that will be instantly answered 24/7 by conversational AI specialised in hospitality.
Boost revenue from upselling
Give your guests the opportunity to personalise their stay to their needs and preferences.
Capitalise on data in your PMS to send irresistible offers automatically and boost the revenue from upselling and cross-selling.
Campaigns Manager
Create and manage automated WhatsApp campaigns across the entire guest journey with the new tool in HiJiffy’s solution.
Digital concierge features
AI-powered concierge agent
An artificially intelligent virtual concierge assists guests with pre-stay, in-stay and post-stay requests.
Room upgrade messages
Suggest personalised room upgrade opportunities during the pre-arrival stage.
Digital check-in
Integrate your PMS to offer pre-check-in forms to your upcoming guests and minimise time spent at the reception.
Upsell and cross-sell campaigns
Send automated messages to communicate personalised upselling and cross-selling campaigns.
AI specialised in hospitality FAQs
Over 200 hospitality-specific FAQ topics available for hotels to train the chatbot, and the possibility of adding custom FAQs according to your needs.
Automated WhatsApp messages
Automate and trigger messages on your hotel’s WhatsApp channel throughout your guests’ journey, such as check-in/check-out campaigns, feedback campaigns, and more.
Custom team notifications
Set rules for notifying the right teams for specific requests.
Guest reviews and satisfaction surveys
Send guest satisfaction surveys during and at the end of the stay and obtain reviews for internal monitoring or external platforms like TripAdvisor or Google.
Customised campaigns for a target audience
Trigger campaigns for guests matching specific rate plans or profile (e.g. families, couples), subject to availability.
CSAT score metrics
Collect and access guests’ feedback to evaluate the performance of the chatbot and individual human agents.
Make the most of
digital check-in for hotels
Transforming the entire guest journey with AI
Let AI answer pre-booking questions, provide booking assistance, facilitate online check-in, process in-stay queries, and so much more!
Success story: Increasing online check-ins by 200%
Read how Hotel Gran Bilbao and Hotel Ciudad de Burgos tripled the number of online check-ins completed by their guests thanks to HiJiffy’s AI.
Get ahead of your guests' most common questions
Browse our first-party data insights based on over 1.7 million hotel guests’ questions last summer. Discover what are the top 50 most frequent queries.
Digital check-in for hotels: FAQs
What is digital check-in for hotels?
Digital check-in allows hotel guests to arrive at their room and check in without having to pick up a room key (also called a hotel biometric entry or entry with a mobile key), visit a registration desk, or otherwise see someone face-to-face. It is contactless because it does not require any interaction with personnel or a physical key.
How does the hotel digital check-in work?
The hotel texts or emails guests with a link to the digital check-in site. Guests can enter their contact information, scan their identification, and pay for any unpaid charges in a secure digital environment.
After completing their mobile self-check-in process, the guests can either pick up their room key from the front desk or a contactless pick-up station or acquire a mobile smart key.
You should choose a digital virtual concierge system that easily integrates with other popular hotel management systems. Additional features that you should look for to make the most of this solution are the centralisation of social media channels and instant messaging apps, automated translation to 100+ languages, and involvement of AI specialised in hospitality for best results.
What are the advantages of adopting a digital guest check-in for your hotel?
There are numerous advantages to switching from traditional guest check-in methods to modern, digital check-in procedures. These are some of them:
- Convenience
Regardless of your client base, guests will be keen to get to their rooms as soon as possible. They will appreciate your hotel brand if you allow them to check in at their leisure using whatever device they have with them: a laptop, tablet, or smartphone.
- Removing the necessity to queue for the reception desk
Your guests may have travelled long distances by plane, train, or car to reach your hotel. After completing their check-in, guests can skip the line at reception and head straight to their rooms to unwind after a long journey.
- Brand exposure and upselling opportunities
Guests can book a room stay in a variety of ways. Many of them do so through online travel agencies or travel agents, not being exposed to or engaged with your hotel brand in any way. As they are likely to take advantage of the convenient digital check in system, the guests will connect with your hotel website because the online check-in mechanism requires them to check in online regardless of the source of booking. With this, you can promote your brand, hotel amenities, and room upgrades and encourage them to book directly the next time.
- Overall guest experience improvement
When does the guest journey begin? Is it when the hotel guests enter the room? Is it as soon as they check into your hotel? Is it when they make a reservation on your company’s website? Is it when they are planning their trip and looking for accommodation?
Regardless of your hotel’s star review, the customer experience should begin well before they arrive. They should be aware ahead of time of the level of service that they will receive.
You can use the online check-in to send pre-arrival messages to begin connecting with guests before they arrive. This pre-arrival interaction will assist you in gathering information about your guests so that you can help them feel unique when they arrive. You may set the tone for the rest of your guests’ stay by showing them that you care about them before they arrive.
- Enabling social distancing
The online check-in can help you meet social distancing requirements, such as during the COVID-19 pandemic. It can also reduce unnecessary face-to-face engagement.
With a digital check-in system in place, guests engage with their own devices. This means that there is no need for paperwork or paying with credit card terminal keypads. From a hygiene standpoint, it is more secure for your guests and employees.
You can also include essential information and your hotel’s hygiene and sanitisation methods in the pre-arrival email to assure your guests that their experience will be as secure as possible.
Is the digital check-is a safe procedure for the guests and hoteliers?
Some requirements of a digital check-in include verifying the visitor ID, collecting payment (authorising a credit card to be kept on file without retaining any personal information), and granting entry to the guest room.
All this information must be handled with care, and technology must ensure that data and communication are captured and transferred securely to avoid exposing visitor data.
This type of uncertainty rather arises among your guests. So, it is better to implement industry best security practices like multi-factor authentication, notifying or alerting guests, etc. If hotel operators adopt a multilayered approach, it will be more difficult for cyber fraudsters or scammers in terms of data theft.
Digital check-in systems: are guest ready for this technology?
Guests are not only ready to embrace such hotel technologies, but they also prefer hotels that offer contactless solutions, such as a digital check-in system, according to a study of guests’ habits conducted by Oracle in 2022. As many as 65% of interviewed travellers stated they prefer hotels that use technology to limit unnecessary interaction with hotel staff.
Contactless digital solutions allow your guests to perform a digital hotel check-in online (also known as express check-in, order room service or book other services via a chatbot. This, in turn, increases revenue for your business.
What do I need to consider when implementing hotel digital registration?
Hotel online registration is a valuable asset to your business, but it is not one you should rush into. With some good planning, you will have a system that works well for you, avoiding any costly mistakes. You need to ensure that the hotel digital registration process is simple and straightforward, so your guests will easily engage with it. It must integrate seamlessly with your booking system, and your staff should be fully trained so they make the best use of the system at their end and can also help guests with any questions they may have about the process.
